Writing a job interview thank you note isn’t just polite, it’s also another chance to reiterate your interest in the role and why you’re a good fit. Write a thank you email after each round of the interview process, from the phone screen to the final interview. If the interviewer’s email address wasn’t in the calendar invite, you can usually guess based on the email convention the company uses like firstname.lastname@companyname.com. If you get a bounce-back, email the recruiter and ask for the interviewer’s email address so you can send a thank you note. Send it within a few hours of the interview so they receive it before deciding if you should advance to the next round or get an offer. It shouldn’t take long to write a thank you note, you can write three or four sentences, proofread it for typos and grammatical errors, and hit “send.” I like to keep the subject line simple and simply write, “Thank You!” Here’s how to write a job interview thank you note and template options you can edit to create your own.
How to write a job interview thank you note:
Step 1: Write a greeting. You can use their first name.
Step 2: Thank them for taking the time to interview you for the role.
Step 3: Mention something you learned during the interview.
Step 4: Reiterate your interest in the role and why they should hire you.
Step 5: Thank them again and sign the email.
4 job interview thank you note templates:
Hi [Name],
Thank you for interviewing me for the [title] role at [company name]. I enjoyed learning more about the role, team, company culture, and your career path at [company name]. I am excited about the opportunity because [xyz]. I think I have the [list three or four of the most important skills] skills to be successful.
Thank you again!
Best,
[Name]
Hi [Name],
Thank you for meeting with me about the [title] role. I enjoyed learning more about the position, team, and company culture. I was excited to see the job opening because [xyz]. I think my [list three or four of the most important skills] means I would be able to contribute to the team right away.
Thank you again!
Best,
[Name]
Hi [Name]
Thank you for speaking with me about the [title] role at [company name]. I was excited to see the job posting because [xyz]. It was helpful to learn more about the role, team, and your career path at [company name]. You mentioned that the three most important skills for the role are [xyz]. Based on our conversation, I believe I have the skills and experience to be successful. I am looking forward to completing the interview assessment and hope to continue with the interview process.
I will send you my assessment on [date]. Thank you again!
Best,
[Name]
Hi [Name],
Thank you for speaking with me about the [title] role. I was excited to learn that you’re hiring because [xyz]. I enjoyed learning more about the role, team, and working at [company name]. I think I have the necessary [xyz] skills to be successful.
Thank you for scheduling the next interview round. I am looking forward to speaking with [name].
Best,
[Name]
Elana
Now that you know how to write a job interview thank you note, you’re one step closer to getting hired. Here are more job search email templates you can use to simplify the hiring process. P.S. You’ve got this!
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